Report 2018-127 Recommendation 9 Responses
Report 2018-127: California State University: It Failed to Fully Disclose Its $1.5 Billion Surplus, and It Has Not Adequately Invested in Alternatives to Costly Parking Facilities (Release Date: June 2019)
Recommendation #9 To: University, California State
The Chancellor's Office should require that, by October 2019, the campuses publish the names of the alternate transportation committee members, the committee meeting minutes, and the committee meeting schedule on their parking and transportation services websites.
Annual Follow-Up Agency Response From September 2023
The Chancellor's Office developed an Alternative Transportation Committee Charter Template (template) for campuses to use which outlines the composition of committee members (including student representatives). By doing so, the Chancellor's Office is ensuring that campuses' alternative transportation committees are consistent systemwide. The template notes that regular meetings of the committee will occur at least once per semester and other meetings may be called as needed. The template also suggests that the chairperson assign a committee member the responsibility of recording meeting minutes. We believe these steps are sufficient and will not take any further action. We consider this recommendation resolved.
- Estimated Completion Date: March 2020
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
The Transportation and Parking Policy and the Alternative Transportation Committee Charter Template do not require that campuses publish the names of the alternate transportation committee members, the committee meeting minutes, and the committee meeting schedule on their parking and transportation services websites. The Chancellor's Office should revise its policy to require that campuses post these items on their websites.
Annual Follow-Up Agency Response From October 2022
The Chancellor's Office developed an Alternative Transportation Committee Charter Template (template) for campuses to use which outlines the composition of committee members (including student representatives). By doing so, the Chancellor's Office is ensuring that campuses' alternative transportation committees are consistent systemwide. The template notes that regular meetings of the committee will occur at least once per semester and other meetings may be called as needed. The template also suggests that the chairperson assign a committee member the responsibility of recording meeting minutes. We consider this recommendation resolved.
- Estimated Completion Date: March 2020
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
The Transportation and Parking Policy and the Alternative Transportation Committee Charter Template do not require that campuses publish the names of the alternate transportation committee members, the committee meeting minutes, and the committee meeting schedule on their parking and transportation services websites. The Chancellor's Office should revise its policy to require that campuses post these items on their websites.
Annual Follow-Up Agency Response From October 2021
The Chancellor's Office developed an Alternative Transportation Committee Charter Template (template) for campuses to use which outlines the composition of committee members (including student representatives). By doing so, the Chancellor's Office is ensuring that campuses' alternative transportation committees are consistent systemwide. The template notes that regular meetings of the committee will occur at least once per semester and other meetings may be called as needed. The template also suggests that the chairperson assign a committee member the responsibility of recording meeting minutes. We consider this recommendation resolved.
- Estimated Completion Date: March 2020
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
The Transportation and Parking Policy and the Alternative Transportation Committee Charter Template do not require that campuses publish the names of the alternate transportation committee members, the committee meeting minutes, and the committee meeting schedule on their parking and transportation services websites. The Chancellor's Office should revise its policy to require that campuses post these items on their websites.
Annual Follow-Up Agency Response From October 2020
The Chancellor's Office developed an Alternative Transportation Committee Charter Template (template) for campuses to use which outlines the composition of committee members (including student representatives). By doing so, the Chancellor's Office is ensuring that campuses' alternative transportation committees are consistent systemwide. The template notes that regular meetings of the committee will occur at least once per semester and other meetings may be called as needed. The template also suggests that the chairperson assign a committee member the responsibility of recording meeting minutes. We consider this recommendation resolved.
- Estimated Completion Date: March 2020
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
The Transportation and Parking Policy and the Alternative Transportation Committee Charter Template do not require that campuses publish the names of the alternate transportation committee members, the committee meeting minutes, and the committee meeting schedule on their parking and transportation services websites. The Chancellor's Office should revise its policy to require that campuses post these items on their websites.
1-Year Agency Response
The Chancellor's Office developed an Alternative Transportation Committee Charter Template (template) for campuses to use which outlines the composition of committee members (including student representatives). By doing so, the Chancellor's Office is ensuring that campuses' alternative transportation committees are consistent systemwide. The template notes that regular meetings of the committee will occur at least once per semester and other meetings may be called as needed. The template also suggests that the chairperson assign a committee member the responsibility of recording meeting minutes. We consider this recommendation resolved.
- Estimated Completion Date: March 2020
- Response Date: June 2020
California State Auditor's Assessment of 1-Year Status: No Action Taken
The Transportation and Parking Policy and the Alternative Transportation Committee Charter Template do not require that campuses publish the names of the alternate transportation committee members, the committee meeting minutes, and the committee meeting schedule on their parking and transportation services websites. The Chancellor's Office should revise its policy to require that campuses post these items on their websites.
6-Month Agency Response
The Chancellor's Office has drafted a revised policy to address the recommendation. The draft policy is undergoing review and is expected to be finalized by the end of January 2020.
- Estimated Completion Date: January 2020
- Response Date: December 2019
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
The Chancellor's Office is drafting policy updates to implement the recommendation and will notify campuses of the new requirements once the policies are in place.
- Estimated Completion Date: October 2019
- Response Date: August 2019
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2018-127
Agency responses received are posted verbatim.