Report 2017-032 Recommendation 19 Responses

Report 2017-032: Clery Act Requirements and Crime Reporting: Compliance Continues to Challenge California's Colleges and Universities (Release Date: May 2018)

Recommendation #19 To: Bakersfield College

To ensure Bakersfield requests and reports Clery Act crimes from local law enforcement, the institution should by August 2018 create and begin following a procedure, in conjunction with a written agreement with local law enforcement, to obtain crime statistics for the annual security report.

Annual Follow-Up Agency Response From November 2019

Bakersfield College has updated its Department of Public Safety Policy and Procedure Manual to include the requirement to submit letters to its local law enforcement partners by January 31, each year. In addition, the Kern Community College District has implemented a new policy requiring the District, on behalf of each campus to complete Memorandums of Understanding with each local law enforcement partner consistent with Ed. Code 67381 (See attached BC DPS P&P Manual).

  • Completion Date: September 2018

California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented

As we noted in our review of Bakersfield's previous response to our recommendation, although Bakersfield developed a procedure to submit a crime report request letter to its local law enforcement agency, it did not submit its most recent letter on time. Bakersfield will need to ensure that it submits its next request letter by January 2020 to adhere to its procedure for obtaining crime statistics for its next annual security report.

  • Auditee did not substantiate its claim of full implementation

1-Year Agency Response

As stated in our previous response, the college will not be establishing an MOW with local law enforcement; however, we successfully requested crime reports from our local law enforcement partners using the form letter that we established for this purpose.

  • Completion Date: May 2019
  • Response Date: May 2019

California State Auditor's Assessment of 1-Year Status: Partially Implemented

Although Bakersfield developed a procedure to submit a crime report request letter to its local law enforcement agency, it did not submit its most recent letter on time. Bakersfield will need to ensure that it submits its next request letter by January 2020 to adhere to its procedure for obtaining crime statistics for its next annual security report.

  • Auditee did not address all aspects of the recommendation

6-Month Agency Response

The College has established relationships with Local Law Enforcement agencies to obtain local crime statistics for the Annual Security Report. It was shared to us that a written formal agreement is not a requirement for the Local Law Enforcement to enter into, thus nothing formal has been established. Template letters have been created to submit to Local Law Enforcement agencies the third week of January in a given year. This procedure has now been integrated into the DPS Manual.

  • Completion Date: December 2018
  • Response Date: December 2018

California State Auditor's Assessment of 6-Month Status: Pending

Because Bakersfield has decided not to establish a formal written agreement with its local law enforcement agency, we will await subsequent evidence from the institution demonstrating how the template letters it cites will be used to obtain crime statistics.

  • Auditee did not substantiate its claim of full implementation

60-Day Agency Response

The College is in the process of developing a written agreement (MOU) with local law enforcement to obtain local crime statistics for the Annual Security Report. Template letters addressed to local law enforcement have already been developed and submitted to our community partners for this year's reporting. This procedure has also been developed and outlined within our internal documentation entitled BC Department of Public Safety: Internal Operating Manual.

  • Estimated Completion Date: August 31, 2018
  • Response Date: July 2018

California State Auditor's Assessment of 60-Day Status: Partially Implemented


All Recommendations in 2017-032

Agency responses received are posted verbatim.