Report 2011-116.2 Recommendation 9 Responses

Report 2011-116.2: Department of General Services: Strengthening the Division of the State Architect's Workload Management and Performance Measurements Could Help It Avoid Delays in Processing Future Increases in Workload (Release Date: May 2012)

Recommendation #9 To: General Services, Department of

To ensure that the division performs a final review in all disciplines, the division should require and provide a means for recording final plan review of fire and life safety and access compliance-related work in the database.

1-Year Agency Response

This recommendation has been fully implemented. At the time of the BSA's audit, the DSA's supervisors or other technical experts conducted quality-control checks (referred to as final review) in all three disciplines prior to returning plans for needed corrections to design professionals. However, a record of this activity was only maintained in the database for the structural safety discipline. Recently, the DSA revised its process and database to ensure that the final review activity for the fire and life safety and access compliance disciplines are also recorded in the project database (See Attachment III).

California State Auditor's Assessment of 1-Year Status: Fully Implemented

The auditee provided evidence of the database changes mentioned above.

6-Month Agency Response

According to the department, the division is working with information technology staff to develop additional fields in its project database to capture final review dates. The division estimates it will complete this task in June 2013. (See 2013-406, p. 47)

California State Auditor's Assessment of 6-Month Status: Pending

All Recommendations in 2011-116.2

Agency responses received after June 2013 are posted verbatim.