Report 2020-032 Recommendation 8 Responses

Report 2020-032: Clery Act: Some California Colleges and Universities Are Not Accurately Reporting Campus Crime Statistics and Safety Policies as Federal Law Requires (Release Date: May 2021)

Recommendation #8 To: Canada College

To ensure that all security policies are included in its annual security report, Caņada should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

1-Year Agency Response

Annual Response (Recommendation 8)

Relevant policies and procedures related to campus safety have been reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff. The 2021 Report includes updated security policies and procedures. All requisite updates related to missing programs, events, resources, and outdated policies (e.g., SMCCCD Sexual Harassment Administrative Procedures 3434) have been updated and uploaded to our college website. Requisite policy updates were reviewed in alignment with the San Mateo County Community College District (SMCCCD) process for formal policy review and updates. All text from the 6-month update is also located in the Annual Security Report for the college that is also uploaded on the website.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Relevant policies and procedures related to campus safety are being reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, Vice Chancellor/Chief of Staff, and San Mateo County Community College District Chief of Public Safety, and Vice Chancellor/Chief of Staff. The Task Force has also expanded to include the College Medical Director, Dean of Counseling, Dean of Enrollment Services & Support Programs, and Student Life & Leadership Manager. The 2021 Report includes updated security policies and procedures. The Task Force is in the process of finalizing additional updates related to missing programs, events, resources, and outdated policies (e.g., SMCCCD Sexual Harassment Administrative Procedures 3434). Requisite policy updates will be reviewed in alignment with the San Mateo County Community College District (SMCCCD) process for formal policy review and updates in the prescribed timeline noted below:

November 2021 - College website temporary updates to compliance roles and responsibilities

December 2021 - College review of local appointments and updates, in alignment with SMCCCD

February 2021 - District Participatory Governance Council (DPGC) first review of draft updates

February 2021 - DPGC gathers college constituency feedback

March 2021 - DPGC second review and recommendations to draft policy updates

March or April 2021 - Board of Trustees review and possible action for draft policy updates

April or May 2021 - Caņada College landing page updated based on Board action

Additional text regarding the College's ongoing efforts to provide annual and recurring programming and resources for the college will be incorporated into the updated 2021 Annual Security Report by Spring 2022. Draft language for these ongoing educational resources is included as an addendum to this submission.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Caņada College Vice President of Student Services and Vice President of Administrative Services, together with the San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff, have brought together a Task Force of college leaders to address the recommendations embedded in this Clery Act Audit report. Members of the Task Force include representatives from key areas of the college that overlap with the various recommendations from the report, including Title IX, Student Life, Counseling, Health Center, and other college areas. The Task Force has met in both one-on-one check-ins and meetings with the lead facilitators to establish a timeline of research and progress reports before submitting an in-depth update by November 2021. More details regarding implementation updates for each recommendation will be submitted by the six month update timeline.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2020-032

Agency responses received are posted verbatim.