Report 2018-131 Recommendation 6 Responses
Report 2018-131: Alum Rock Union Elementary School District: The District and Its Board Must Improve Governance and Operations to Effectively Serve the Community (Release Date: May 2019)
Recommendation #6 To: Alum Rock Union Elementary School District
By November 2019, the district should develop procedures specifying a designated location for staff to retain contracts and related documentation and identifying those staff who are responsible for ensuring that these documents are stored appropriately. The district should also train staff to follow these procedures.
Annual Follow-Up Agency Response From October 2020
This District is currently working with the County Office of Education (COE) to be able to utilize the COE's electronic repository system. Once the District has access to the system, COE will provide District's staff the necessary training.
- Estimated Completion Date: June 30, 2021
California State Auditor's Assessment of Annual Follow-Up Status: Pending
1-Year Agency Response
On January 31, 2020, the District completed its transition to the Santa Clara County Office of Education (SCCOE) Financial and Payroll system. The District has engaged with SCCOE to be able to utilize its electronic repository system, as well.
- Estimated Completion Date: December 2020
- Response Date: May 2020
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
Agency did not provide a six-month response on the implementation status of this recommendation.
- Estimated Completion Date: Not indicated
- Response Date: February 2020
California State Auditor's Assessment of 6-Month Status: Pending
The district did not submit a six-month response to this recommendation. We continue to assess the status of this recommendation as pending.
60-Day Agency Response
1.Review District staff positions and Board Bylaw 9270 re: Designated Positions and disclosure requirements to determine whether all positions have been properly designated;
2.Review consultants for District to determine whether consultant should be designated as subject to District's code for disclosing financial interests.
- Estimated Completion Date: The District will complete this when The Board Policies in 3000 series are completed
- Response Date: August 2019
California State Auditor's Assessment of 60-Day Status: Pending
The district's response does not address our recommendation. We look forward to the district's six-month response for clarification on its efforts to develop procedures pertaining to retention of contract documentation.
All Recommendations in 2018-131
Agency responses received are posted verbatim.