Report 2014-602 Recommendation 9 Responses
Report 2014-602: High Risk Update—California Department of Technology: Lack of Guidance, Potentially Conflicting Roles, and Staffing Issues Continue to Make Oversight of State Information Technology Projects High Risk (Release Date: March 2015)
Recommendation #9 To: Technology, California Department of
To ensure that the sponsoring agencies' project status reports provide a reliable and consistent assessment of an IT project's progress, CalTech should develop and adopt specific standards that describe how to calculate and report the project's current status.
Annual Follow-Up Agency Response From October 2018
The Project Status Report has been finalized and was included in an update to SIMM 45 and associated Technology letter (TL 2017-07) in December 2017.
- Completion Date: December 2017
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
With the new project status report in place, CalTech will now be in a better position to critically review and evaluate the status of IT projects that departments report to it.
Annual Follow-Up Agency Response From November 2017
The revised Project Status Report has been drafted and it is expected that this will be included in an update to SIMM 45 and an associated Technology letter in December 2017.
- Estimated Completion Date: December 2017
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Annual Follow-Up Agency Response From October 2016
ITPOD has drafted a new Project Status Report format, which includes specific instructions for measuring and reporting of project performance that is related to the schedule, scope and cost. Effort is still ongoing with the Agency Chief Information Officers in implementing this new process and publishing this new policy in the State Administrative Manual.
- Estimated Completion Date: April 2017
California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented
1-Year Agency Response
Completion of this recommendation was delayed while the new CA Project Management Framework was being developed. That effort is nearly complete and CDT recently discussed the concerns related to the CA-PMM instructions for completing project status reports with the Agency Information Officers and is considering two options.
a. Create a new Project Status Report format, which includes specific instructions for measuring and reporting of project performance related to schedule, scope and cost. This would be completed by the Project Manager.
b. Utilize the project status dashboard in a new version of the Independent Project Oversight Report (IPOR) which is completed by the ITPOD IPO manager.
The AIOs agreed to work with ITPOD to determine the best approach with the goal of publishing a new policy in SAM by July 2016.
- Estimated Completion Date: July 2016
- Response Date: March 2016
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
Activity is progressing in developing and adopting specific standards for project status reports.
- Estimated Completion Date: Dec 2015
- Response Date: September 2015
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
Plan for Implementation:
- Determine if PSRs should continue to be required and if not, identify an appropriate alternative to providing public information about the status of all reportable IT Projects - in process
- Develop standards for measuring project progress and the project's status - not started
- Publish the new standards - not started
- Estimated Completion Date: 12/31/2015
- Response Date: May 2015
California State Auditor's Assessment of 60-Day Status: Pending
Agency responses received are posted verbatim.