Report 2019-108 Recommendation 14 Responses

Report 2019-108: Sacramento City Unified School District: Because It Has Failed to Proactively Address Its Financial Challenges, It May Soon Face Insolvency (Release Date: December 2019)

Recommendation #14 To: Sacramento City Unified School District

To prevent a similar fiscal crisis in the future, Sacramento Unified should do the following by July 2020:

Develop and adopt a succession plan that ensures that it has staff who have the training and knowledge necessary to assume critical roles in the case of turnover.

6-Month Agency Response

HR consulted with other districts regarding these processes. The process for "Succession Planning" includes reaching out to each department to ascertain: 1) If they have an existing department manual; 2) Request updates as needed; 3) Standardize manuals to have consistency. HR will obtain the description of key functions for each department. Ongoing communication and an example manual to support each department manager will be issued by July 1, 2020. However, this work has already started with gathering data, including organization charts from each department. HR will implement monthly interdepartmental meetings with all stakeholders to help support managers in HR/District policies, Ed Code & contract management.

Concerning Exit Plans, HR is revising the current exit process to incorporate a project status/task document to help support the new administrator hired to fill the role.

  • Estimated Completion Date: TBD
  • Response Date: June 2020

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

HR will conduct a search for effective succession plans by reaching out to neighboring school districts as well as partner agencies (ACSA, Council of Great City Schools, Central Valley Personnel Study Group, etc.).

HR will also work with appropriate stakeholders to establish a mandatory exit process for all administrators, both site and central. Training and communication would follow.

All sites/departments will be required to submit an annual list of top priorities/projects for the site/department, along with their department reporting structure. Communication would follow.

Each department will create a department manual. Training and communication would follow.

  • Estimated Completion Date: July 2020
  • Response Date: February 2020

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2019-108

Agency responses received are posted verbatim.