Report 2018-301 Recommendation 10 Responses

Report 2018-301: Judicial Branch Procurement: Some Superior Courts Generally Followed Requirements but Could Improve Their Procurement Practices (Release Date: January 2019)

Recommendation #10 To: Superior Court of California, County of Santa Clara

The Santa Clara court should ensure that its staff abide by the judicial contracting manual's purchase card transaction limits, or it should document an alternative transaction limit in its local contracting manual.

6-Month Agency Response

On May 20, 2019 in response to the State Auditors recommendation or the Court's credit card thresholds limits the Procurement Department General Services Manager (David E. Florence) submitted a memo to the Finance Director (Walter Eissmann) outlining the suggested changes to the Court's credit card threshold limits for both the daily per transaction amount and overall transactions amounts. The memo was then taken by the Finance Director to the Chief Executive Officer (Rebecca Fleming) of the Court who approved the recommended increases to the credit card threshold limits.

Procurement department modified it's JBCL local contracting manual and added Section 6 Purchase Card Programs to the manual.

Date New changes went into effect May 31, 2019.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

- The Santa Clara Court has reviewed its current local contracting manual's credit card limits and is making adjustments to its current amount thresholds for daily and individual transactions of some of the credit cards to better fit the Court's needs.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2018-301

Agency responses received are posted verbatim.