Report 2018-131 Recommendation 22 Responses
Report 2018-131: Alum Rock Union Elementary School District: The District and Its Board Must Improve Governance and Operations to Effectively Serve the Community (Release Date: May 2019)
Recommendation #22 To: Alum Rock Union Elementary School District
To demonstrate its commitment to improving its governance over the district's operations, the board should immediately direct district staff to track and prioritize the implementation of the remaining outstanding recommendations from the FCMAT audit report. The board should also direct staff to analyze the recommendations relating to its terminated contracts with Del Terra, identify those recommendations that will continue to be relevant after the appointment of a new construction manager and a new program manager, and implement policies to strengthen the district's monitoring of those contractors. The board should then monitor the status of the recommendations to ensure their implementation.
Annual Follow-Up Agency Response From November 2020
The district did not provide a response to this recommendation. However, it provided documentation to support its actions to address the recommendation.
- Completion Date: September 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
The district provided the same spreadsheet that it shared with us at its one-year response showing that it began tracking the implementation status of the FCMAT recommendations. However, the district also provided this same spreadsheet back in May 2019, which we reference on pages 64 and 65 of our audit report. In addition, the other documentation that the district provided did not specifically address our recommendation. Consequently, it is unclear what additional action, if any, the district has taken to continue implementing the remaining FCMAT recommendations.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
1-Year Agency Response
Board followed up on FCMAT recommendation relating to the Del Terra contracts. Board took action on the September 12, 2019 Board Meeting. Item 3.01.
- Completion Date: September 2019
- Response Date: June 2020
California State Auditor's Assessment of 1-Year Status: Pending
The district provided a spreadsheet with its response showing that it began tracking the implementation status of the FCMAT recommendations. However, the district provided this same spreadsheet to us back in May 2019, which we reference on pages 64 and 65 of our audit report. Consequently, it is unclear what additional action, if any, the district has taken one year later to continue implementing the remaining recommendations.
- Auditee did not substantiate its claim of full implementation
6-Month Agency Response
Agency did not provide a six-month response on the implementation status of this recommendation.
- Estimated Completion Date: Not indicated
- Response Date: February 2020
California State Auditor's Assessment of 6-Month Status: Pending
The district did not submit a six-month response to this recommendation. We continue to assess the status of the recommendation as pending.
60-Day Agency Response
1.Direction to Administration and Staff.
- Completion Date: January 2019
- Response Date: August 2019
California State Auditor's Assessment of 60-Day Status: Pending
The district's response does not provide any information about the specific direction given to its administration and staff. Further, the response does not address whether the board will be monitoring the status of the recommendations from the FCMAT audit report. Accordingly, we have assessed the implementation status of this recommendation as pending.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
All Recommendations in 2018-131
Agency responses received are posted verbatim.