Report 2017-129 Recommendation 12 Responses
Report 2017-129: Department of Rehabilitation: Its Inadequate Guidance and Oversight of the Grant Process Led to Inconsistencies and Perceived Bias in Its Evaluations and Awards of Some Grants (Release Date: July 2018)
Recommendation #12 To: Rehabilitation, Department of
To ensure that evaluators have the information necessary to sufficiently and fairly assess and score applications, Rehabilitation should develop training by December 2018 that can be tailored to each grant and includes at minimum the following topics:
-The purpose and relevant regulatory requirements for the grant.
- Instructions on how to score applications, including an applicant's financial information, and direction that they must provide comments to support their scores.
Rehabilitation should provide this training to evaluators before allowing them to score applications.
Annual Follow-Up Agency Response From October 2020
The Department revised the GSM in October 2018 to include these recommendations and implemented these practices during the Department's first RFA solicitation process after Report 2017-129 was published. These changes are contained in the GSM Interim Guidance: October 2018.
- Completion Date: February 2020
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
Rehabilitation demonstrated that for its most recent grant, it included the relevant regulatory requirements in its RFA, which it provided to evaluators during its orientation and training session. It also provided evaluators with scoring instructions, which included how to score an applicant's financial information and that evaluators must provide comments to support their scores.
Annual Follow-Up Agency Response From October 2019
The Department is in the process of developing confidentiality procedures applicable to the grant solicitation process and will carry out these practices in future grant solicitations.
- Estimated Completion Date: July 2020
California State Auditor's Assessment of Annual Follow-Up Status: Pending
1-Year Agency Response
The Department has revised the GSM to include these recommendations and will carry out these practices in future grant solicitations.
- Estimated Completion Date: August 2019
- Response Date: July 2019
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
The Department has revised the GSM to include these recommendations and will carry out these practices in future grant solicitations.
- Estimated Completion Date: GSM Interim Guidance - October 2018: Develop Training - December 2018: Final GSM - After regulatory process has concluded
- Response Date: January 2019
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
The Department has revised the GSM to include these recommendations and will carry out these practices in future grant solicitations.
- Estimated Completion Date: October 2018 for Interim GSM; December 2018 for training development; Final GSM after the regulatory process has concluded
- Response Date: September 2018
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2017-129
Agency responses received are posted verbatim.