Report 2017-119 Recommendation 58 Responses
Report 2017-119: California State University: It Has Not Provided Adequate Oversight of the Safety of Employees and Students Who Work With Hazardous Materials (Release Date: April 2018)
Recommendation #58 To: University, California State
As part of the uniform health and safety-reporting template that we recommend that it develop, the Chancellor's Office should require campuses to annually report on the timeliness of their inspections of safeguards, engineering controls, and ventilation systems and identify the reasons for any delays.
Annual Follow-Up Agency Response From October 2020
The current annual reporting template requires campuses to report on the timeliness of their inspections of safeguards, engineering controls, and ventilation systems and identify the reasons for any delays.
- Completion Date: November 2019
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
Annual Follow-Up Agency Response From October 2019
The Chancellor's Office developed and distributed a uniform health and safety reporting template which requires information regarding the timeliness of various inspections and the reasons for any delays. In addition, the Chancellor's Office will follow up with campuses that report untimely inspections to ensure they develop action plans to address any delays. Campuses will begin submitting reports using the new template (or their own report format as long as the reports include the required data) in November 2019. Once those reports are received by the Chancellor's Office, we will begin any necessary follow up with the campuses.
- Estimated Completion Date: January 2020
California State Auditor's Assessment of Annual Follow-Up Status: Pending
1-Year Agency Response
The Chancellor's Office developed a new health and safety reporting template which requires information regarding the timeliness of various inspections and the reasons for any delays. In addition, the Chancellor's Office will follow up with campuses that report untimely inspections to ensure they develop action plans to address any delays. The Chancellor's Office anticipates that the reporting template will be implemented for fiscal year 2018-19, with campuses submitting the reports in November 2019. Once the reports are received, we will begin any necessary follow up with the campuses.
In the meantime, the Chancellor's Office updated an existing contract to deploy a comprehensive software suite for campuses to use for assessing risks and inspecting relevant laboratory and work spaces. All campuses have incorporated software to help address previous challenges and develop consistency in documentation. Campus employees are being trained on the use of the software and are in various states of implementation. We anticipate that all campuses will be engaged in this level of recordkeeping by the end of June 2019.
- Estimated Completion Date: January 2020
- Response Date: April 2019
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
The Chancellor's Office has begun the process of developing a new health and safety reporting template; the template will require information regarding the timeliness of various inspections and the reasons for any delays. In addition, the Chancellor's Office will follow up with campuses that report untimely inspections to ensure they develop action plans to address any delays. The Chancellor's Office anticipates that the reporting template will be implemented for fiscal year 2018-19, with campuses submitting the reports in September 2019. Once the reports have been received, we will begin any necessary follow up with the campuses.
In the meantime, the Chancellor's Office has updated an existing contract to deploy a comprehensive software suite for campuses to use for assessing risks and inspecting relevant laboratory and work spaces. The software will help address previous challenges with consistency and documentation requirements. We anticipate that all campuses will begin using the system by early 2019.
- Estimated Completion Date: November 2018
- Response Date: October 2018
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
The Chancellor's Office has begun the process of developing a new health and safety reporting template; the template will require information regarding the timeliness of various inspections and the reasons for any delays. In addition, the Chancellor's Office will follow up with campuses that report untimely inspections to ensure they develop action plans to address any delays. The Chancellor's Office anticipates that the reporting template will be implemented for fiscal year 2018-19, with campuses submitting the reports in September 2019. Once the reports have been received, we will begin any necessary follow up with the campuses.
In the meantime, the Chancellor's Office is updating an existing contract to deploy a comprehensive software suite for campuses to use for assessing risks and inspecting relevant laboratory and work spaces. The software will help address previous challenges with consistency and documentation requirements.
- Estimated Completion Date: October 2019
- Response Date: June 2018
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2017-119
Agency responses received are posted verbatim.