Report 2017-032 Recommendation 4 Responses

Report 2017-032: Clery Act Requirements and Crime Reporting: Compliance Continues to Challenge California's Colleges and Universities (Release Date: May 2018)

Recommendation #4 To: Berkeley City College

Berkeley City College should develop and implement procedures by August 2018 that it will regularly review and adhere to applicable guidance related to the Clery Act to ensure that it develops or discloses all required policies.

6-Month Agency Response

Berkeley City College and the Peralta Community College District has changed the review and distribution of the Annual Security Report from October 1st annually to three times a year. This information is noted on page 3 of the ASR, BCC Health & Safety Committee September 25, 2018 meeting minutes, and the attached links.

http://www.berkeleycitycollege.edu/wp/health-safety-committee/minutes/

http://web.peralta.edu/police-services/college-annual-security-reports-ars/

  • Completion Date: September 2018
  • Response Date: November 2018

California State Auditor's Assessment of 6-Month Status: Fully Implemented

Berkeley City College implemented a process requiring that key staff members review the annual security report and district policies three times per year to ensure all required policies are present.


60-Day Agency Response

2018 ASR which will be published in October 2018 will include (Due to the timing of this submission, a final draft will be provided to Jim Adams via his email when available to document how BCC is working to meet the recommendations prior to the 2018 ASR publication):

#3 Disclosed within its annual security report its most recent three years' Clery crime statistics.

#11 Included within its annual security report a statement of policy concerning the monitoring and recording of criminal activity at off-campus student organizations that the institution recognizes and that are engaged in by students attending the institution.

#46 Included within its annual security report a list of the titles of the persons or organizations responsible for carrying out its emergency notification plan.

#51 Included within its annual security report a statement documenting, for each test, a description of the exercise, its date, its time, and whether it was announced or unannounced.

  • Completion Date: October 2018
  • Response Date: July 2018

California State Auditor's Assessment of 60-Day Status: Pending

Although Berkeley City College indicates that it will include specific information in its next annual security report, our recommendation focuses on Berkeley City College implementing procedures to regularly review and adhere to guidance related to the Clery Act when developing or disclosing required policies.

  • Auditee did not substantiate its claim of full implementation
  • Auditee did not address all aspects of the recommendation

All Recommendations in 2017-032

Agency responses received are posted verbatim.