Report 2017-032 Recommendation 34 Responses

Report 2017-032: Clery Act Requirements and Crime Reporting: Compliance Continues to Challenge California's Colleges and Universities (Release Date: May 2018)

Recommendation #34 To: University, California State

To ensure it is fully compliant with the Education Code, the CSU Chancellor's Office should create and implement a procedure by December 2018 regarding the handling of requests for information regarding sexual assault incidents.

1-Year Agency Response

The Chancellor's Office has clarified the procedure for the handling of requests for information regarding sexual assault incidents. Specifically, in February 2019, the California State University (CSU) Office of General Counsel notified campus attorneys, Title IX coordinators, and Public Records Act (PRA) officers that the procedure is for such requests to be referred to the campus PRA officer. The PRA officer shall consult with the Office of General Counsel to ensure the proposed response complies with CSU policy and applicable law. When necessary, input will also be sought from the campus Title IX coordinator.

  • Completion Date: February 2019
  • Response Date: March 2019

California State Auditor's Assessment of 1-Year Status: Fully Implemented


6-Month Agency Response

A Chancellor's Office (CO) team including representatives from the Office of General Counsel, Systemwide Human Resources, as well as other CO leadership, is in the process of finalizing procedures we believe will bridge the gap identified in the audit.

  • Estimated Completion Date: December 2018
  • Response Date: November 2018

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

The Chancellor's Office (CO) has established a team including representatives from the Office of General Counsel, Systemwide Human Resources, as well as CO leadership responsible for systemwide public safety and Title IX functions. This team is in the process of evaluating requirements and exploring how best to create and implement a procedure to bridge the gap identified in the audit.

  • Estimated Completion Date: December 2018
  • Response Date: June 2018

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2017-032

Agency responses received are posted verbatim.