Report 2015-130 Recommendation 28 Responses
Report 2015-130: The CalGang Criminal Intelligence System: As the Result of Its Weak Oversight Structure, It Contains Questionable Information That May Violate Individuals' Privacy Rights (Release Date: August 2016)
Recommendation #28 To: Santa Clara County Sheriff's Office
Until Santa Clara County Sheriff's Office receives further direction from the board, the committee, or Justice, it should address the specific deficiencies we found by developing or modifying as necessary all its policies and procedures related to CalGang to ensure they align with state law, CalGang policy, the federal regulations, and the state guidelines. In particular, the agency should implement appropriate policies and procedures for entering gangs; performing supervisory reviews of gang and gang member entries; performing periodic CalGang record reviews; sharing CalGang information; and complying with juvenile notification requirements. The agency should complete this recommendation by March 31, 2017.
Annual Follow-Up Agency Response From October 2019
New policies and procedures have been implemented to make sure that if any new entries are entered into the Calgangs system they adhere to new regulations.
- Completion Date: June 2019
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
Annual Follow-Up Agency Response From October 2018
We currently have the policies and procedures in draft form. We have submitted the policies for review by our county counsel.
- Estimated Completion Date: March 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
1-Year Agency Response
We are currently updating our policies and procedures to ensure we have a clear supervision of the information being entered into the system. The new procedures will also include sending notifications to adults and juveniles as required by law.
- Estimated Completion Date: 12/01/2017
- Response Date: August 2017
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
We are currently updating our policies and procedures to ensure we have a clear supervision of the information being entered into the system. The new procedures will also include sending notifications to juveniles as required by law.
- Estimated Completion Date: 08/01/2017
- Response Date: March 2017
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
The Sheriff's Office Records Administration will identify a staff member from the Records Division (independent from the ongoing administration). The Records staff member will review the information entered into CalGang and identify records that need to be purged.
The Santa Clara County Sheriff's Office Special Operations Division Administration is in the process of updating the existing policies and procedures related to CalGang to ensure we are in alignment with state law, CalGang policy, federal regulations, and the state guidelines.
- Estimated Completion Date: March 2017
- Response Date: October 2016
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2015-130
Agency responses received are posted verbatim.