Report 2012-603 Recommendation 11 Responses

Report 2012-603: High Risk Update: State Agencies Credited Their Employees With Millions of Dollars Worth of Unearned Leave (Release Date: August 2014)

Recommendation #11 To: Human Resources, California Department of

To ensure that state agencies accurately account for their employees' leave benefits, CalHR should develop guidelines and procedures by January 2015 requiring all state agencies to review information their personnel specialists enter into any system they use to track state employees' leave transactions.

6-Month Agency Response

CalHR has released a policy memorandum (PML) directing departments to create internal review processes to ensure all leave accounting transactions are timely and accurately inputted.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

CalHR has completed a draft policy that is currently under internal review. This policy will instruct departments of their responsibility to maintain accurate and timely leave accounting records and direct departments to create internal review processes to ensure all leave accounting transactions are timely and accurately inputted. CalHR expects to meet the January 2015 implementation for this recommendation.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2012-603

Agency responses received are posted verbatim.