Report 2011-120 Recommendation 22 Responses

Report 2011-120: California Department of Transportation: Its Poor Management of State Route 710 Extension Project Properties Costs the State Millions of Dollars Annually, Yet State Law Limits the Potential Income From Selling the Properties (Release Date: August 2012)

Recommendation #22 To: Transportation, Department of

To ensure that General Services performs only necessary repairs and that its costs are reasonable, Caltrans should reconcile the actual work General Services performs to the scope of work approved in the project work plans.

1-Year Agency Response

Caltrans District 7 management provided instructions to staff on reconciling the actual work DGS performs to the scope of work approved in the project work plans for non-emergency jobs. Please see Attachment 8 for a copy of the "Project Reconciliation Tracking and Reporting Procedures" memo dated July 22, 2013.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Caltrans' District 7 office developed a Project Actuals Reconciliation form to use when reconciling the actual work General Services performs to the scope of work approved in the project work plans for non-emergency jobs.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

Caltrans did not provide a copy of the procedures it issued to staff instructing them on how to use the form.

60-Day Agency Response

Caltrans stated that it is meeting with General Services to develop a process to reconcile the actual work performed to the scope of work approved in the project work plans. Caltrans expects this process to be in place by December 31, 2012. (See 2013-406, p. 173)

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2011-120

Agency responses received after June 2013 are posted verbatim.