Report I2018-1 Recommendations

After the State Auditor's Office completes an investigation and issues a copy of its investigative report to the state department involved, the department is required by the Whistleblower Protection Act to provide the State Auditor with information about the actions it has taken in response to the report. Within 60 days of receiving the report, the department must report to the State Auditor any disciplinary action it has taken or intends to take against any employee who was a subject of the investigation. Also within 60 days, the department must report to the State Auditor any actions it has taken or intends to take to implement the recommendations made in the report to prevent the continuation or recurrence of the improper activities described in the report. When the department has not completed all of its intended actions within 60 days, the department must report on its actions monthly thereafter until all of its intended actions have been taken. Below is a listing of each recommendation the State Auditor made in the report referenced, as well as a link to a summary of what the department has reported to the State Auditor about its actions in response to the report. Information about the departmentís responsive actions and the State Auditorís assessment of those actions will be updated on this site quarterly.

Recommendations in Report I2018-1: Investigations of Improper Activities by State Agencies and Employees: Misuse of State Time, Economically Wasteful Activities, and Misuse of State Property (Release Date: July 2018)

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Recommendations for Case I2015-1129
Department: Correctional Health Care Services, California
Number Recommendation Status
11

Ensure that the LVN begins performing duties appropriate for her classification as a nurse who provides patient care.

12

Remove the LVN's scheduler access to the scheduling software.

13

Utilize appropriate administrative staff to perform scheduling duties.

14

Ensure that scheduling staff use the appropriate post codes in the scheduling software for all nursing staff so their time is accurately reported.

15

Ensure that all other nursing staff assignments to ad hoc posts are appropriate, and require schedulers to enter a note in the scheduling software indicating an employee's duties while in a general ad hoc post.

16

Provide training to the nursing director regarding the requirements for temporary employee reassignments, including proper documentation.

17

Provide training to the nursing director and the LVN on Correctional Health Care's policy on personal relationships in the employment setting.

18

Consider disciplinary action against the nursing director and the LVN for being dishonest when interviewed and for violating Correctional Health Care's policy on personal relationships in the employment setting.

Recommendations for Case I2016-1265
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
7

Take appropriate corrective action against the employee, including documenting his attendance abuse in his personnel or supervisory file.

8

Require the supervisor to implement policies and procedures to ensure his subordinates account for all of their missed work hours.

Recommendations for Case I2017-0195
Department: Dominguez Hills, California State University
Number Recommendation Status
23

Implement a cost-effective plan to install and use the quick charger in a campus project or develop plans to transfer it to another university or state agency.

24

Establish a check-and-balance process regarding procurement decisions to prevent future wasteful purchases.

Recommendations for Case I2017-0276
Department: Fresno, California State University
Number Recommendation Status
1

Take appropriate disciplinary actions against Employee A for his continued time and attendance abuse and for his dishonesty when attempting to conceal his actions.

2

Take appropriate disciplinary actions against Employee B for her continued time and attendance abuse and for her dishonesty when attempting to conceal her actions.

3

Investigate Employee B's relative for potential time and attendance abuse because the relative, who also works at Fresno State, was observed leaving campus for long periods of time.

4

Assign Employees A and B to a lead employee who is trained regarding his or her responsibility to ensure that these two employees perform their duties and report any time away from their assigned duties.

5

Take appropriate corrective actions against the supervisor and other relevant managers for failing to adequately address these employees' substantial time and attendance abuse.

6

Determine the amount of time Employees A and B can be charged to account for their missed work hours, reduce their leave balances accordingly, and, if applicable, seek to recover from them any wages paid to them for time they did not work.

Recommendations for Case I2017-0414
Department: Motor Vehicles, Department of
Number Recommendation Status
9

Take appropriate disciplinary action against the employee for sleeping on the job for hours each day and failing to adequately perform her duties.

10

Take appropriate corrective or disciplinary actions against the supervisors for failing to adequately address the employee's consistent pattern of sleeping during work hours and failing to perform her duties.

Recommendations for Case I2017-0453
Department: Corrections and Rehabilitation, Department of
Number Recommendation Status
19

Seek repayment from the analyst for the $2,925 in improper payments.

20

Fully implement and continue to follow recommendations from prior investigative reports involving similar inappropriate inmate supervision pay at other CDCR facilities, including the recommendation to train all employees who receive, approve, or issue the inmate supervision pay.

21

Provide additional training to the individuals involved in this investigation regarding the eligibility requirements for inmate supervision pay and overpayment procedures.

22

Revise the prison's inmate supervision pay approval form to include the date on which the employee received inmate supervision pay training and require signatures on each form from the employee, supervisor, and personnel staff to show that they received the training and are aware of the rules regarding inmate supervision pay.

Recommendations for Case I2017-0912
Department: Forestry and Fire Protection, Department of
Number Recommendation Status
25

Take appropriate disciplinary action against the assistant chief.

26

Modify its standard rental agreement with tenants to limit the State's potential liability by providing more specificity with regard to making improvements or alterations to its rental properties, ensuring that tenants maintain renter's insurance, clarifying that CAL FIRE is not responsible for any personal property damage or loss, and ensuring the tenants and their guests do not interfere with the convenience of other residents of rental properties.



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